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Shift Settings Guide

Learn how to set up and adjust your shift settings

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Written by Gutsy Support
Updated over 2 months ago

Before scheduling shifts for your employees, it’s important to configure your Shift Settings correctly to match your company’s workflow. The settings you choose will affect how shifts are displayed, how employee access is managed, and how payroll is calculated.

This article will guide you through:

  • How to access and configure Shift Settings

  • Detailed explanations of each setting

  • Real-world scenarios to help you choose the right options

Note: Make sure you have Admin access to update Shift Settings.


Accessing Shift Settings

  1. From the Side Navigation Menu, click on Settings

  2. Under the Shift section, click Settings

  3. You’ll now see a list of configurable Shift Settings:


1. Shift to Attendance Relationship

This setting determines how shifts are linked to attendance records.

Options:

  • Multiple Shifts Tagged to One Attendance (Default)

    • Best for operations where employees may work split shifts or multiple shifts per day

💡Scenario:

If an employee works two separate consecutive shifts in a single day (e.g., morning and afternoon), both shifts will be linked to the same attendance log, provided the employee clocks in and out only once on the same day.


2. Shift View

This controls which day is shown as the first day of the week in the Shift Schedule.

Current Default:

  • Monday

Scenario:

If your company schedules the work week from Monday to Sunday, the current default setting already aligns with this, so no changes are needed.


3. Employee View Permission

This setting determines which shifts employees are allowed to view in their account based on their role and groupings (click to see dropdown list) in the company.

Available Grouping Options:

  • Self: Employees only see their own shifts

  • Outlet: Employees can view shifts of all staff assigned to the same outlet

  • Department: Employees can view shifts of team members in the same department

  • Position: Employees can view shifts of others in the same position

  • Company: All employees can view all shifts across the same company

  • All: Everyone can view all shifts across all companies

Scenario:

To enable employees to only view their own shifts without visibility into other team members’ schedules, choose Self.

💡Tip:

Use this setting to balance transparency with privacy and limit distractions from unrelated schedules.


4. Payout Option

This setting determines which entity is responsible for paying the employee based on their shift.

Options:

  • Primary Employee (Default): The main company listed in the system pays the salary

  • Shift Outlet: The outlet where the employee works during that shift is responsible for the salary payment


Final Notes:

  • These settings apply in your selected company account. It will not be applied to your other company accounts automatically (if you manage more than one)

    • View this guide to learn how to change Primary Company account

    • View this guide to learn how to add multiple company accounts

  • Changes take effect immediately, so review each option carefully

  • Revisit your Shift Settings periodically to adjust for business changes or new policies


You’re All Set!

Now that you’ve configured your Shift Settings, you're ready to move on to creating shift templates or scheduling employee shifts with confidence.

Still exploring? Head over to our Help Center for more in-depth guides and FAQs.


If you have any questions, feel free to reach out to us at support@gutsyhq.com. We'll get back to you from there.

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