Compared to the Recurring Pay Item where the pay item is given each month, this feature will allow you to only add the pay item just once based on your needs. It will come in handy if you need to give a bonus or any additional payments that will be added to the payslip.
How to create one-time pay item
From the navigation bar, click Payroll > Recurring Pay Item
Choose One Time Pay Item > + One Time Pay Item
Select the employee > choose the Pay Item > put the Pay item amount
Put Remark if you want to put a note in it
Choose Regular if you want to have the pay item included in the monthly payslip
Choose Off-cycle if you want to have the pay item generated in off-cycle payslip
Select a payout date for the pay item. This date must be before the first payroll you'll process.
If there’s no set Payout Date, you can check “Auto-appear in the next generated payroll instead.” for this one-time pay item to appear in the next Normal / Off cycle payroll.
Click Submit once done
How to mass add one-time pay item
Click Upload Excel on One-time pay item page
Choose the Company correctly in order for the employee names to show based on your chosen company
Similar to a single one-time pay item creation, you need to choose Regular or Off-cycle, and also Payout Date. Then, download the Excel template
Inside the file, you may add the Employee Name or Number
You will be able to set what would be set as Pay Item A, Pay Item B, and Pay Item C once the file is uploaded. On the file, you can add the amount and remark first
Once done, you can upload the file and set the mapping. You may match the Excel’s headers based on how you want it to be shown on the system
For example: Pay Item A amount will be Bonus + Amount.
Pay Item A remarks will be Bonus + Remarks
Make sure to click Confirm once you are done! If there is an error on your submission, you will be able to revisit it once you click Error.
Tips:
If you have more pay items to add, you can manually add a similar row next to Pay Item C’s amount and remark
You can also edit the Pay Item A to the desired pay item’s name (e.g. Bonus). Feel free to use this template to add as many pay items as you need for your payroll!
How to view and edit one-time pay item
From the navigation bar, click Payroll > Recurring Pay Item
Choose One Time Pay Item
To mass delete, select the one-time pay items > click the delete button on the top
To delete or edit one recurring pay item, click the corresponding buttons (edit or delete)
If the one-time pay item is already generated in a payslip, a check mark will be showing under Paid:
Please note that any one-time pay items with paid status cannot be deleted, because they are already added to a payslip. To remove them, you need to delete the pay item(s) from the generated payslip first.