The Reports module in Gutsy allows you to generate and download essential information from different modules in a single place. Reports help you consolidate data, apply filters, and select specific date ranges, make it easier to monitor operations, perform audits, prepare payroll, and support business decision-making.
This guide will help you understand and use the Reports feature in Gutsy to gather and download essential information from various modules.
Accessing the Reports Page
From the side navigation menu on the left > Select Reports.
Available Reports by Module
1. Employees
1. General Employee Report (Excel)
Contains employee profile information such as personal details, employment details, employment status, and contact information.
š”Scenario: Admin A, acting as the HR Manager, generates this report before an upcoming audit to verify that all employee records are complete and up to date. This allows the company to identify any missing or inaccurate information before the audit takes place.
ā Best Practice Tip: Generate this report monthly or quarterly to maintain accurate employee records and reduce last-minute corrections during audits.
2. Workforce Status Report (Excel)
Provides a daily overview of employees' workforce status, including scheduled shifts, attendance, leave records, and unaccounted days.
š” Scenario: Admin needs a complete overview of an employee's activities for the month, including their scheduled shifts, attendance records, approved leave, and any days without attendance or leave records.
ā Best Practice Tip: Use this report when investigating attendance discrepancies or preparing monthly workforce summaries, as it consolidates multiple workforce activities into a single report.
3. Document Report (ZIP & Excel)
Downloads employee documents based on the selected filters. The generated ZIP file contains:
An Excel summary of the employee documents.
All uploaded employee document files.
š” Scenario: The HR Admin needs all employment documents for employees in the Sales department. Instead of downloading each file individually from every employee profile, the Document Report allows all relevant documents to be downloaded at once.
ā Best Practice Tip: Use department, employment type, or document category filters to minimise unnecessary files and speed up document retrieval for audits or compliance reviews.
4. Headcount Report (Excel)
Displays employee headcount based on your selected grouping (such as department, position, or company) over a specified period. The report is generated using employees' primary profiles.
š” Scenario: Management wants to review headcount growth by department over the past six months to support workforce planning and budgeting.
ā Best Practice Tip: Generate this report regularly to monitor hiring trends and support resource planning.
5. Hostel Report (Excel)
Displays hostel allocation and availability based on the selected date range.
š” Scenario: The Admin checks available hostel capacity before onboarding a new batch of employees to ensure accommodation is available.
6. Custom Employee Report
Create a customised employee report by selecting only the fields you require. Save your preferred template for future use and generate the report whenever needed. Read here for more information.
š” Scenario: The HR team creates a custom report containing employee names, departments, employment types, work passes, and contract expiry dates for monthly management reporting.
ā Best Practice Tip: Save frequently used report templates to reduce repetitive configuration and ensure reporting consistency.
2. SG Payroll (For Singapore Users)
1. Payslip (Excel)
Displays salary details and payroll pay items for the selected payroll period.
This report can also be downloaded from SG Payroll > All Payroll > View Payroll > Generate Payroll Report.
š” Scenario: The Payroll Admin downloads this report to verify employees' bonus payments before finalising payroll.
2. CPF Payment Advice (PDF)
Displays the total CPF, SHG, and SDL contributions based on the generated CPF payment file.
This report can also be accessed from SG Payroll > Payment Files > CPF > Three dot icon > Download.
š” Scenario: The Payroll Admin downloads the payment advice to prepare the monthly CPF submission.
3. Salary (YTD) (Excel)
Provides a year-to-date summary of employees' salary information from January to December.
š” Scenario: The Finance team uses this report to prepare annual payroll summaries and reconciliation.
4. Payroll Variance (Excel)
Compares payroll amounts between two payroll periods and highlights any differences.
š” Scenario: The Payroll Admin notices an increase in payroll expenses and uses this report to identify employees or pay items contributing to the variance.
5. CPF (YTD) (Excel)
Shows employees' cumulative CPF contributions for the current year.
š” Scenario: The Payroll Admin verifies CPF contributions against CPF Board records before year-end reporting.
6. Cost Centre (Excel)
Provides a breakdown of payroll costs by cost centre, helping organisations monitor spending across departments or business units.
š” Scenario: The Finance team reviews payroll expenses by cost centre to monitor departmental budgets.
ā Best Practice Tip
Generate this report regularly to track payroll expenses and identify cost trends.
7. Payroll Attendance Report (Excel)
Combines attendance and payroll information into a single report for the selected payroll period.
š” Scenario: The Payroll Admin reviews attendance records alongside payroll calculations to verify overtime and attendance deductions before payroll is finalised.
8. Custom Payroll Report
Create customised payroll reports by selecting only the payroll fields you need. Saved templates can be reused whenever required.
š” Scenario: The Payroll Admin creates a report containing only Basic Salary and Overtime Pay for monthly management reporting.
3. Leaves
1. Leave Report (Excel)
Contains employee leave records that can be filtered by company, department, position, or employment type.
š”Scenario: The Admin downloads this report to see which employees will be on leave next month, helping to plan shift coverage in advance.
ā Best Practice Tip: Review leave reports monthly to anticipate staffing gaps and ensure smooth workforce planning.
2. Leave Type Report (Excel)
Displays employee leave entitlement information, including leave schemes, entitlement balances, effective dates, and expiry dates.
š” Scenario: The Admin generates this report to review employees' remaining leave balances before year-end.
ā Best Practice Tip
Generate this report regularly to monitor leave utilisation and identify leave balances that are approaching expiry.
4. Attendances
Attendance (Excel) ā Contains detailed logs including clock-in/out times, expected hours, and overtime.
š”Scenario: The Admin downloads this report to identify employees who clocked in late more than twice in the past week. This helps track attendance patterns, address punctuality issues, and maintain accurate records for payroll and performance management.
ā Best Practice Tip: Review attendance reports on a weekly basis to quickly spot trends, address issues early, and ensure payroll accuracy.
5. Shifts
Shift (Excel) ā Displays shift assignments, which can be filtered by outlet, department, position, or employment type.
š”Scenario: The Admin reviews next weekās shifts to ensure each outlet has enough staff during peak hours.
ā Best Practice Tip: Review shift reports weekly to confirm adequate coverage, balance workloads, and minimise last-minute scheduling issues.
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