In this guide, we will show you how to onboard employees using the Mass Onboard method.
This method is ideal when you need to onboard multiple employees at once. It allows you to upload employee data via an Excel template or enter details manually in bulk—saving time and effort.
💡Scenario
Your company has just hired 30 new employees across two departments. Instead of onboarding them one by one using the single onboard method, you can use the Mass Onboard method to add all 30 at once using the Excel upload.
Steps to Do Mass Onboard
1. Navigate to the Employees Module
Go to the side navigation menu and select Employees.
2. Select Mass Onboard
On the top-right of the page, click Onboard Employee.
Select Mass Onboard.
3. Choose the Company
On the Choose Company page, select the company you want to onboard employees into.
⚠️ Note: Any employees with incomplete details will remain on the Pending onboard field until all mandatory information is filled in.
Two Ways to Do Mass Onboard
You can choose between Manual Mass Onboarding within the system or Excel Upload.
Method 1: Manual Mass Onboard
Click +Add Row and enter the number of employees you want to onboard.
Fill out the required details for each employee.
To make changes, double-click the field, enter the updated details and press Enter to save, or select the correct option directly from the dropdown.
Click Onboard All Employees once all details are entered.
⚠️ Note: The system will not allow you to proceed if mandatory details are missing.
Confirm the onboarding action.
⚠️ Note: Once confirmed, employees will be onboarded immediately, and the action cannot be undone.
Method 2: Excel Upload
Click Mass Onboard (Excel).
Download the Excel Template.
Enter all employee data in the Excel file.
Follow the instructions in the Excel sheet file
Use the DD/MM/YYYY format for dates.
Do not alter the template structure to ensure a smooth upload.
Upload the completed Excel file back into the system. The employee details will be automatically populated into the table as shown below.
To make changes, double-click the field, enter the updated details and press Enter to save, or select the correct option directly from the dropdown.
Click Onboard All Employees once all details are entered.
💡Scenario:
Your HR team needs to onboard 12 employees at once.
If only a few details are available, use Manual Mass Onboard to enter information row by row directly in the system.
If all employee details are ready in bulk, download the Excel Template, fill it in, and upload it.
Within minutes, all 12 employees are added to the system—saving time compared to Single Onboard.
Great! You now know how to onboard employees using the Mass Onboard method.
Still exploring? Head over to our Help Center for more in-depth guides and FAQs.
If you have any questions, feel free to reach out to us at support@gutsyhq.com. We'll get back to you from there.