Pay Item Types allow you to configure additional earnings and deductions that can be included in employees' payslips alongside their Basic Pay. In this guide, you'll learn how to create Pay Item Types individually or in bulk, manage existing Pay Item Types, and understand how they can be used in payroll.
This article contains:
A. Create a New Pay Item Type
There are two ways to create a new Pay Item Type:
I. Create a single Pay Item Type
II. Create multiple Pay Item Types using Mass Upload
I. Create a Single Pay Item Type
Head to SG Payroll > Payroll Settings from the side navigation.
Alternatively, go to Settings and select Pay Item Types under the SG Payroll section.
Open the Pay Item Types tab.
Click + New.
Select Single Pay Item Type.
Fill in the required information.
Pay Item Fields
a. Name: Enter the name of the Pay Item.
b. Category: Select the appropriate category (Salary, Gross Salary, Addition/Deduction, Overtime, Reimbursement)
c. CPF Type: Specify whether the Pay Item is subject to CPF, and whether it falls under: Ordinary Wages (OW) or Additional Wages (AW)
Refer to CPF Board guide here on determining Ordinary Wages (OW) and Additional Wages (AW).
d. Subject to SDL: Enable this option if the Pay Item should be included in the Skills Development Levy (SDL) calculation.
e. Include in Total Employer Cost: Enable this option if you want this Pay Item to be included in the Total Employer Cost displayed in the Payslip Report.
f. IR8A Code: Select the appropriate IR8A code for this Pay Item.
Refer to the IR8A Code guide here for more information.
g. Units: Choose whether the Pay Item is calculated by:
Dollar Amount ($)
Quantity
If Quantity is selected, specify the unit type (for example, Hours, Days, or Pieces).
h. Amount / Rate per Unit: Enter the fixed amount or rate. If the amount varies between employees, leave this value as 0.
i. Proration Type: Choose how recurring Pay Items should be prorated.
Working Days – Recommended when an employee joins or leaves during the month, or when the recurring Pay Item starts after the first day of the month.
Calendar Days – Prorates based on calendar days.
j. Assign Company(s): Select the company or companies that can use this Pay Item.
k. Cost Centre (Optional): Select a Cost Centre if you wish to track expenses against one.
l. General Ledger (GL) Code (Optional): Assign a GL code if required for accounting purposes.
Once all mandatory fields have been completed, click Submit.
II. Create Pay Item Types via Mass Upload
Head to SG Payroll > Payroll Settings from the side navigation.
Alternatively, go to Settings and select Pay Item Types under the SG Payroll section.
Open the Pay Item Types tab.
Click + New.
Select Mass Upload.
Select the company or companies that will use these Pay Item Types.
Download the Excel template.
Complete the template with the required information.
The field descriptions are the same as those listed under Pay Item Fields.
❗ The following columns are mandatory: Name, Category, CPF Type, IR8A Code, Amount, and Proration Type
Save the completed Excel file and upload it back into Gutsy.
Match each Excel column to the corresponding system field.
Click Preview to review the uploaded data. If there are validation errors, the system will display them for correction.
Once everything is correct, click Create.
B. View, Edit, or Delete a Pay Item Type
If you need to update or remove an existing Pay Item Type:
Go to SG Payroll > Payroll Settings > Pay Item Types.
Alternatively, navigate to Settings > Pay Item Types under the SG Payroll section.Locate the Pay Item Type you wish to manage.
Click the Pencil icon to edit the Pay Item Type.
Click the Bin icon to delete it.
❗ Note: Pay Item Types that have already been used in payroll cannot be deleted, as they are linked to historical payslip records.
C. Using Pay Item Types
Once you've created your Pay Item Types, you can use them in different ways depending on your payroll needs.
Refer to the following guides to learn more:
You're all set! With Pay Item Types configured correctly, managing additional earnings and deductions becomes much more efficient and consistent across your payroll process.
Still exploring? Head over to our Help Centre for more in-depth guides and FAQs.
If you have any questions, feel free to reach out to us at support@gutsyhq.com. We'll get back to you from there.