This guide will walk you through setting up a kiosk for attendance taking — from creating the outlet to configuring the kiosk device.
A kiosk allows employees working onsite to record their physical attendance through various verification methods.
When to Set Up a Kiosk
Admins should set up a kiosk if employee attendance needs to be captured using one or more of the following methods:
Scan Barcode – Employees scan the barcode on their national identity card (not their company/employee ID card).
Facial Recognition – Employees clock in by scanning their face via the kiosk device (requires facial recognition setup).
Bluetooth Beacon – Employees clock in when within the set check-in radius of the kiosk device.
Input Identity Number – Employees enter their identity number manually on the kiosk device.
Note: Ensure that the Kiosk method is enabled under Attendance Requirement in Attendance Settings so employees can clock in using this method.
💡 Example: A retail store uses facial recognition kiosks at the entrance to ensure staff clock in only when reporting to work onsite.
Step 1: Set Up the Outlet
Go to the side navigation menu and select Settings > Click Outlet from the Company Management section.
Create a new outlet following the steps here.
In the outlet creation form, tick the applicable Kiosk Clock In/Out Methods (e.g., Scan Barcode, Facial Recognition) to enable employees to clock in their attendance.
Step 2: Generate a Kiosk Token
In the Outlets tab, select the outlet you want to use for the kiosk.
Click View Token.
Check if a token already exists. If not, click + Add Token.
Once created, view the token details — including whether it is in use — and click the copy icon to copy it.
✏️Note: If your outlet is large and requires multiple kiosks in the same location, you can add more tokens by clicking + Add Token. Keep in mind that one token equals one unique device only. If a token is deleted, the corresponding kiosk will be logged out automatically.
You’ll also see the Clock In/Clock Out Method tab, which shows the methods currently activated for clocking in and out.
💡Scenario:
Restaurant A is quite spacious, so the Admin sets up three kiosks in one outlet: one at the main entrance, one near the back office door, and one by the kitchen entrance. This allows employees to clock in at the nearest kiosk when they arrive — whether they come through the front, back, or kitchen — avoiding long queues and helping everyone start work on time without unnecessary delays.
Step 3: Set Up the Kiosk Device via Tablet or Mobile App
Prepare the device (Tablet or smartphone).
Download the Gutsy HR app.
App Store: Gutsy for iOS
Google Play Store: Gutsy for Android
Open the app and select Setup Kiosk.
On the Kiosk Login page, enter:
Outlet Token (The kiosk token from the previous step)
Admin Email or Admin Username
Admin Password
Tap Login.
You’ll be directed to the Kiosk Dashboard.
From the Admin view in Outlet Token, you can also see the device name, date when the token was used and In Use status when activated.
Your kiosk is now ready! Employees can clock in and out using the selected methods, ensuring accurate and verified attendance records.
👉Next, if you’re using facial recognition for employee check-in at the outlet, follow this guide to set it up.
Still exploring? Head over to our Help Center for more in-depth guides and FAQs.
If you have any questions, feel free to reach out to us at support@gutsyhq.com. We'll get back to you from there.