Sometimes, companies require specific information from employees - whether for compliance, internal regulations, or administrative purposes. With Employee Custom Fields, Gutsy empowers you to create your own questions and decide where they appear, including during employee onboarding.
This guide will walk you through how to create, place, and view your Employee Custom Fields.
Creating Employee Custom Fields
1. Opening Employee Custom Fields
From the left navigation panel, click Settings.
Under the Employee section, click Employee Custom Fields.
2. Create a New Field
You will land on the Employee Custom Fields page.
Click the + icon to create a new custom field.
3. Select the Assigned Company/ Companies
You will be directed to the New Custom Field page.
Choose which company this field applies to, or select All Companies if it should be used across your entire account.
4. Choose the Field Type
Select the field type that best matches the question you want to collect.
A preview will appear to help you visualise the input format.
Available field types:
Short Text: Use this for brief responses or one-line answers.
Long Text: Best for longer explanations or descriptive answers.
Date Picker: Allows the employee/ Admin to select a date directly from a calendar.
Number: Use this for numeric inputs.
When selected, an additional setting for Number Decimal (0–7) will appear.
For example, if you set the decimal to 2 and enter 1,000.599, the system will automatically round it to 1,000.60.
Checkbox: Suitable for simple yes/no or tick/untick responses based on the label provided.
Dropdown: Allows employees/Admins to choose an answer from a predefined list.
When creating a dropdown field, additional settings will appear:
Dropdown options: Enter the available answer choices. (At least one option is required.)
Add ‘Others’ option: Enables an “Others” selection with an optional “Please specify” field that can be set as mandatory.
Allow multiple selection: Enable this if more than one answer is allowed.
5. Configure Field Settings
After selecting the field type, the system will populate configuration fields for you to customise:
Field Name / Label
Enter the question or label that will appear to the employee.
Mandatory Field (*)
Tick this checkbox if the employee must complete this field.
Placeholder Text (Optional)
Additional guidance to help employees understand what to enter.
Helper Text (Optional)
Example answers or clarification that appears under the field.
Example Setup
If you want to ask employees about their hobbies:
Field type: Short text
Field name/label: “What is your hobby?”
Mandatory: ✔️
Placeholder: “Type your hobby here”
Helper text: “e.g. Cooking, Gardening, Painting”
Here’s the outcome of the setup:
6. Choose Where the Field Appears
Under Located In, choose where the field will be displayed:
Personal Details → Basic Information
Employment Details → Employment Details
Employment Details → Payment Details
7. Save Your Custom Field
Click Submit once all configurations are complete.
Your new field will now be visible under the selected location(s), including during onboarding if applicable.
Viewing Employee Custom Fields
After creating your custom fields, you may want to verify how they appear under each chosen location.
📝 Note: If you prefer this custom field not to be visible to employees, you can toggle off the “Show Employee” option on the Employee Custom Fields page.
Below is how you can view them based on where you placed the field under “Located In”:
1. Personal Details
Employees → All Employees → Three-dot icon → View → Personal Details tab
You will see the custom field displayed under the Basic Information section.
Admins can click the pencil icon to edit or adjust the information anytime.
2. Employment Details → Employment Details
Employees → All Employees → Three-dot icon → View → Employment Details tab → Employment Details section
Your custom field will appear within the Employment Details portion.
Admins may click the pencil icon to make changes.
3. Employment Details → Payment Details
Employees → All Employees → Three-dot icon → View → Employment Details tab → Payment Details section
Custom fields placed here will be shown under the Payment Details section.
Admins can click the pencil icon to edit or adjust the field whenever needed.
You’re all ready to customise with confidence! Continue shaping your employee data exactly the way your company needs.
Still exploring? Head over to our Help Centre for more in-depth guides and FAQs.
If you have any questions, feel free to reach out to us at support@gutsyhq.com. We'll get back to you from there.